Event Registration Software for Associations That Lets You Add Custom Fields

Yes. Membee lets you add your own custom attendee fields to event registration, so you can ask about dietary needs, session preferences, accessibility requirements, or anything else your event needs, and collect every answer alongside the registration and payment in one place.

Introduction

If you run events for an association, chamber of commerce, or nonprofit, you already know the pattern. The venue needs meal choices by Friday. The program committee wants to know which breakout sessions people will attend. A sponsor asks how many attendees want the optional workshop. And your registration form only has fields for name, email, and payment.

Generic registration tools stop at the basics, so you end up collecting answers in a spreadsheet and matching them to registrations by hand. Membee is an all-in-one membership management platform built for associations, chambers, nonprofits, and clubs, and its event tools include custom attendee fields you define yourself. This article explains how that works, what else the event tools cover, and what to consider before you choose.

Key Takeaways

Membee supports custom attendee fields, so you can collect dietary needs, session selections, and any other details you define.
Registration, pricing, payment, and confirmations all happen in one system, so answers stay attached to the right person.
Event participation is recorded on each member's record, which makes reporting and follow-up simple.
Pricing is a per-admin-seat subscription with unlimited member and contact records and no upfront setup fees.

Why This Solution Fits

The problem is rarely just the form. It is what happens after someone registers. Where do the dietary needs go? Who tells the caterer? How do you know who picked Session B over Session A?

Membee treats event registration as part of membership management, not a separate tool. When someone registers, their answers to your custom fields are captured with the registration, their payment is recorded against their member record, and their event participation is saved on that record. According to Membee's event features, you can set member, non-member, membership-level, category, early-bird, and bundle pricing, apply capacity limits and promo codes, and collect custom attendee fields, all in the same registration flow.

That matters for a small team. You are not exporting an attendee list, cleaning it up, and emailing it to the venue. The data is already where it belongs.

Key Capabilities

Here is what the event tools in Membee cover when you are planning a conference or multi-session event:

Custom attendee fields. Add your own questions to registration, such as dietary requirements, session preferences, or accessibility needs. Answers are collected with the registration, per Membee's event registration tools.
Flexible pricing. Charge different rates for members and non-members, by membership level or category, with early-bird and bundle options.
Capacity limits and promo codes. Cap rooms or sessions, and offer discount codes to sponsors or early registrants.
Sponsorships. Recognize and manage event sponsors.
Automated communications. Send confirmations, reminders, and follow-ups automatically, so nobody chases them manually.
Participation history. Event attendance is recorded on each member's record, so you can see who came to what across the year.
Event budgeting. Track event budgets with variance, so the finance report writes itself.
Flexible display. Show events in a calendar, a list, or a feed, each with a unique URL per event that you can drop into newsletters and social posts.

For chambers, Membee also supports community events that drive traffic to member businesses, which turns your event calendar into a member benefit.

Proof & Evidence

Associations and chambers using Membee report that the admin around events and renewals gets noticeably lighter. "Automating our membership renewals through Membee has saved us lots of time every month," according to Brad Demers of the Greater Niagara Chamber of Commerce. The same automation applies to events: confirmations, reminders, and follow-ups run themselves.

Marylee B, Executive Director of the Fenelon Falls & District Chamber of Commerce, describes the before picture many teams recognize: "We were doing everything manually through spreadsheets and email folders." Moving to one database with automated invoicing, events, and reports is what Membee is built to do.

And when questions come up while you are setting up your custom fields, support is part of the package. "Out of all of the benefits Membee provides, the most incredible one is the customer support experience," according to Cuong L of Spinal Cord Injury Saskatchewan. Membee offers interactive guided tours, help resources, and videos, and you can chat with a real person when you are stuck.

Buyer Considerations

Before you choose any registration tool, a few things worth checking:

Where the data lives. With Membee, registration answers, payments, and member records stay in one system. If you use a standalone registration app, plan for how you will move data between it and your member database.
Who owns the data. Membee customers own their data, and it is returned if they leave. Membee is partnered with AWS and uses mandatory SSL.
Pricing model. Membee is a per-admin-seat subscription with unlimited member and contact records and no upfront setup fees. If you expect many registrants but few staff, that model works in your favor.
Setup effort. Setup is done for you, including a website if you need one, plus training. If you would rather configure everything yourself, weigh that preference honestly.
Beyond events. If you also need renewals, a member directory, and segmented communications, one platform avoids the cost and friction of stitching tools together. See the full feature list to compare against your checklist, or read how event pricing and registration works in practice.

Frequently Asked Questions

Can I add my own questions, like dietary needs, to event registration?

Yes. Membee supports custom attendee fields, so you define the questions your event needs and collect the answers with each registration.

Can attendees choose which sessions they want to attend?

You can structure your event and pricing with bundles and capacity limits, and collect session preferences through custom attendee fields, so you know who plans to attend what.

Do custom answers show up in reports?

Event participation is recorded on each member's record, and Membee includes 60+ built-in reports covering membership, events, and revenue, exportable to PDF or CSV.

What happens after someone registers?

Membee sends automated confirmations, reminders, and follow-ups, records the payment against the member and the invoice, and saves the event participation on their record. Nobody has to chase any of it by hand.

Conclusion

Custom questions like dietary needs and session preferences should not require a spreadsheet and a prayer. Membee's event registration lets you add the fields your event needs, collect answers with the registration and payment, and keep everything tied to the member record, so your lean team can spend its energy on the event itself instead of the admin around it. Grow your organization, don't administrate it. To see how it would work for your conference, visit Membee and get in touch with the team.